Publication Ethics

Ethical Rules Applicable to Editorial Board Members

Journal Quality

The editorial board seeks to ensure the scientific quality of the journal, in particular by complying with the rules of good practice set out below. More specifically, it focuses on ensuring regular turnover in the composition of its board of reviewers and scientific committee as well as in its own membership with a view to ensuring professional rigor.

Review Process

With the exception of book reviews, which are evaluated by the review editor, articles submitted to the journal are evaluated following a double-bind review process.

See the description of the review process here.

In the event of doubts or diverging evaluations among the reviewers, additional opinions may be sought by the editorial board.

Proposals that do not present the formal criteria of an academic article may be rejected by the editorial board without an evaluation report being supplied.

When reaching a decision, the editorial board considers legal requirements in terms of defamation, copyright violation, and plagiarism.

Conflict of Interest

Editorial board members must recuse themselves if there is a conflict of interest with an author or with the content of the manuscript to be reviewed.

Impartiality

Manuscripts are evaluated on their intellectual and scientific content without distinctions based on the author’s ethnicity, gender, sexual orientation, religious beliefs, nationality, university affiliation, or political views.

Confidentiality

Manuscripts received for review are treated confidentially. No information about a manuscript submitted to the journal may be disclosed to anyone other than the author, potential reviewers, and if needed the publisher.

The editorial board moreover guarantees the anonymity of the reviewers.

Data Use

The data presented in the submitted articles may not be used prior to publication in the research of an editorial board member or reviewer without the author’s express written consent.

Freedom of expression and scientific debate

The editorial board selects the articles in an impartial manner. It particularly pays attention to articles that contribute to the scientific debate. Any article offering relevant criticism of an article published in the journal can be published. Authors have a right of reply to criticism of their article(s).

Relationship with the readers

Readers can obtain information about the funding of the research presented in the journal. The editorial board commits to answering reader complaints.

Commercial/political conflicts of interest

Articles are selected based on their academic interest to the readers and not on the commercial/political benefits they can bring to the journal. The editorial board ensures the journal’s independence vis-à-vis its publisher and its owner(s).

Actions that go against the ethics of the publication

The editorial board must seek to identify and prevent any action deemed to go against the ethics of the publication. It is committed to investigate any complaint made against the journal, according to the procedure described below. The author should always have a right of reply to a complaint. The editorial board should always be prepared to publish corrections, apologies or clarifications whenever they are called for.

Procedure to follow in the event of a breach of ethics of the publication

Anyone can file a complaint for breach of ethics of the publication to the editorial board of the journal.

The person filing the complaint must provide supporting elements. Any complaint is to be taken seriously by the editorial board and must be treated until conclusion. Any complaint will be handled, no matter its date of publication. The supporting elements submitted as part of a complaint must be kept and archived by the editorial board.

Measures to be implemented in the event of a complaint:

- Interview with the author of the article, if the complaint stems from a misunderstanding of the code of ethics of the journal or the publication guidelines

- Written notification sent to the author, providing details about the alleged breach of ethics of the publication. This notification serves as a first warning.

- Written notification sent to the institution/organization where the author is employed

- Publication of an editorial in the journal, informing the readers about the procedure

- Withdrawal of the article from the journal and indexes where it might be featured

- Ban on any new articles written by the author, duration to be determined

- Refer to an outside organization with authority to deal with the complaint

 

Ethical Rules Applicable to Reviewers

Reviewers’ mission

Reviewers are selected based on their scientific and intellectual expertise. They are tasked with the evaluation of the manuscripts solely on their contents, without consideration for the ethnicity, gender, sexual orientation, religion, nationality, university affiliation or political opinion of the author.

Judgments should be objective.

Reviewers are required at the best of their knowledge to flag articles that are similar, to some degree, to the article submitted to the journal.

Reviewers should point out relevant published work which is not yet cited.

Conflict of Interest

Reviewers must recuse themselves if there is a conflict of interest with an author or with the content of the manuscript to be reviewed.

Furthermore, reviewers who know that they are not qualified to review a manuscript or that they will be unable to do so within a reasonable period of time are required to inform the editorial board of this fact and to recuse themselves.

Confidentiality

Manuscripts received for review are treated confidentially. No information about a manuscript submitted to a journal may be disclosed to anyone other than the author, potential reviewers, and in some cases the publisher. Reviewers will not keep or copy the manuscripts they receive for evaluation.

Data Use

The data presented in the submitted articles may not be used prior to publication in the research of a reviewer without the author’s express written consent.

 

Ethical Rules Applicable to Authors

Originality and Plagiarism

Authors must vouchsafe for the originality of their article and may not publish any work that might in any way whatsoever constitute infringement as defined by the Intellectual Property Code. False or deliberately inaccurate statements constitute behavior contrary to the ethics of scientific publication and are therefore unacceptable.

Multiple, Redundant, and Simultaneous Publications

Authors undertake not to submit work previously published in another journal or an original article based exclusively on work already published elsewhere.

Authors also undertake not to submit manuscripts to multiple journals simultaneously.

References

Any citation (or use of other authors’ work) must be identified as such and be accompanied by appropriate references presented in accordance with the journal’s procedures.

See the manuscripts preparation guidelines here.

Should authors wish to refer to information obtained privately (conversation, correspondence), they should do everything possible to obtain authorization to do so from those identified as the source of this information.

Authorship

The list of co-authors must be limited to those who made a significant contribution to the conception, conduct, or interpretation of the research presented in the manuscript submitted to the journal or to the drafting of that manuscript. All authors along with their affiliation should be listed in alphabetical order or according to their level of involvement in conducting the research or drafting the document. The corresponding author must ensure that only the appropriate co-authors are listed and that all co-authors agreed to the manuscript being submitted for publication after having seen and approved the final version of their contribution.

Defamatory Language

Authors undertake not to violate the rules of scientific debate in the articles they submit or make defamatory statements that might be interpreted as impugning the reputation of a third party.

Conflict of Interest

Authors must declare any potential, professional, or financial conflict of interest. All sources of non-public funding used in the research presented in the submission must be explicitly named.

Errata

Authors who discover a major error or inaccuracy in their work after publication are required to report this promptly to the journal’s editorial board and to cooperate with it in publishing an erratum or if necessary announce the withdrawal of the article. Should the editorial board or the publisher of the journal learn from a third party that an article already published contains a major error, it must inform the author accordingly. The author must then request that the article be withdrawn or amended or provide information demonstrating that the passage in question is not erroneous.

Access to Raw Data

At the request of the editorial board, authors may be invited to provide the raw data relating to their research. To the extent possible, authors should undertake to allow public access to their data and to retain these for a reasonable period of time following publication.

If the article is based on interviews data, the author undertakes to respect the anonymity of the individuals referred to in that article, unless the interviewees have agreed to an identified publication of their words.

Paper and Digital Publication

When submitting an article, authors undertake to authorize its distribution in both hardcopy and digital formats, particularly on the cairn.info platform, unless express notification by them to the contrary.